Lake Land'Or
Property Owners Association
Bylaws
(Amended
Dec 2000)
Article
1 - Corporation...............................................................................................................
5
§ 1.1 - Name......................................................................................................................................................................................................
5
§ 1.2 - Properties.............................................................................................................................................................................................
5
§ 1.3 - Registered
agent.................................................................................................................................................................................
5
§ 1.4 - Authority
references..........................................................................................................................................................................
5
Article 2 -
Membership and Members..................................................................................
6
§ 2.1 - Membership.........................................................................................................................................................................................
6
§ 2.2 - Members...............................................................................................................................................................................................
6
§ 2.3 -
Nondiscrimination..............................................................................................................................................................................
6
§ 2.4 - Exercise of
member's rights and privileges..................................................................................................................................
6
§ 2.5 - Member in
good standing..................................................................................................................................................................
6
§ 2.6 - Immediate
family.................................................................................................................................................................................
6
§ 2.7 - Membership
identification cards.....................................................................................................................................................
6
§ 2.8 -
Non-transfer........................................................................................................................................................................................
6
§ 2.9 - Termination.........................................................................................................................................................................................
7
Article 3 - Meetings
of Members...........................................................................................
7
§ 3.1 - Annual
meeting...................................................................................................................................................................................
7
§ 3.2 - Annual
meeting reports.....................................................................................................................................................................
7
§ 3.3 - Special
meetings.................................................................................................................................................................................
7
§ 3.4 - Meetings
location................................................................................................................................................................................
7
§ 3.5 - Presiding..............................................................................................................................................................................................
7
Article 4 - Notice
of Member Meetings..............................................................................
7
§ 4.1 - Notice....................................................................................................................................................................................................
7
§ 4.2 - Written
notice.....................................................................................................................................................................................
7
§ 4.3 - Waiver of
notice..................................................................................................................................................................................
8
§ 4.4 - Members
list for meeting..................................................................................................................................................................
8
Article 5 - Voting
Rights of Members.................................................................................
8
§ 5.1 - Voting
entitlement..............................................................................................................................................................................
8
§ 5.2 - Voting
provisions................................................................................................................................................................................
8
§ 5.3 - Voting by
proxy....................................................................................................................................................................................
8
§ 5.4 - Acceptance
of votes.............................................................................................................................................................................
8
§ 5.5 - Quorum.................................................................................................................................................................................................
9
Article 6 - Board of
Directors..............................................................................................
9
§ 6.1 - Board of
Directors..............................................................................................................................................................................
9
§ 6.2 - Powers of
the Board............................................................................................................................................................................
9
§ 6.3 - Functions
of the Board.......................................................................................................................................................................
9
§ 6.4 -
Qualifications of Directors...............................................................................................................................................................
9
§ 6.5 - Number of
Directors..........................................................................................................................................................................
9
§ 6.6 - Terms of
Directors.............................................................................................................................................................................
9
§ 6.7 - Consecutive
term limits.....................................................................................................................................................................
9
§ 6.8 - Resignation
of Directors.................................................................................................................................................................
10
§ 6.9 - Director
removal from office..........................................................................................................................................................
10
§ 6.10 -
Appointments to vacancies............................................................................................................................................................
10
Article 7 - Election
of Directors......................................................................................
10
§ 7.1 - Directors............................................................................................................................................................................................
10
§ 7.2 - Election
process................................................................................................................................................................................
10
§ 7.3 - Holders of
election............................................................................................................................................................................
10
§ 7.4 - Elections.............................................................................................................................................................................................
11
Article 8 - Officers
of the Association..........................................................................
11
§ 8.1 - Officers..............................................................................................................................................................................................
11
§ 8.2 - General
powers and duties..............................................................................................................................................................
11
§ 8.3 - President............................................................................................................................................................................................
11
§ 8.4 -
Vice-president...................................................................................................................................................................................
11
§ 8.5 - Secretary............................................................................................................................................................................................
11
§ 8.6 - Treasurer...........................................................................................................................................................................................
11
§ 8.7 - Officer
terms.....................................................................................................................................................................................
12
§ 8.8 - Removal of
officers...........................................................................................................................................................................
12
§ 8.9 - Resignation
of officers....................................................................................................................................................................
12
§ 8.10 - Vacancies.........................................................................................................................................................................................
12
Article 9 - Director
Liability and Conflict of Interest......................................
12
§ 9.1 - Standards
of conduct........................................................................................................................................................................
12
§ 9.2 - Reliability
of information................................................................................................................................................................
12
§ 9.3 - Burden of
proof.................................................................................................................................................................................
12
§ 9.4 - Limitation
on liability......................................................................................................................................................................
12
§ 9.5 - Conflict of
interest...........................................................................................................................................................................
12
§ 9.6 - Insurance...........................................................................................................................................................................................
13
Article 10 -
Meetings of Directors....................................................................................
13
§ 10.1 - Directors
meetings........................................................................................................................................................................
13
§ 10.2 - Open
meetings................................................................................................................................................................................
13
§ 10.3 - Meeting
location.............................................................................................................................................................................
13
§ 10.4 - Meeting
notice................................................................................................................................................................................
13
§ 10.5 - Quorum............................................................................................................................................................................................
13
§ 10.6 - Director
absence............................................................................................................................................................................
13
§ 10.7 - Work
sessions................................................................................................................................................................................
14
§ 10.8 - Closed
sessions..............................................................................................................................................................................
14
Article 11 -
Committees.............................................................................................................
14
§ 11.1 -
Appointment....................................................................................................................................................................................
14
§ 11.2 - Legal
requirements governing committees..............................................................................................................................
14
§ 11.3 - Guidelines
for committees............................................................................................................................................................
15
§ 11.4 - Standing
committees.....................................................................................................................................................................
15
§ 11.5 - Ad Hoc
Committees........................................................................................................................................................................
16
Article 12 - Common
Areas and Amenities......................................................................
16
§ 12.1 - Common
areas................................................................................................................................................................................
16
§ 12.2 - Authorized
use................................................................................................................................................................................
16
§ 12.3 - Proof of
authorized use.................................................................................................................................................................
16
§ 12.4 -
Responsibilities..............................................................................................................................................................................
16
§ 12.5 - Persons
barred from use..............................................................................................................................................................
17
§ 12.6 - Penalty
for unauthorized use.......................................................................................................................................................
17
§ 12.7 - Evasion
prohibited..........................................................................................................................................................................
17
Article 13 - Charges....................................................................................................................
17
§ 13.1 - Uses of
dues, fees and assessments............................................................................................................................................
17
§ 13.2 - Annual
dues.....................................................................................................................................................................................
17
§ 13.3 - Lot
assessment...............................................................................................................................................................................
17
§ 13.4 - Capital
assessments......................................................................................................................................................................
17
§ 13.5 - Special
assessments......................................................................................................................................................................
17
§ 13.6 -
Construction deposits....................................................................................................................................................................
18
§ 13.7 -
Construction fees...........................................................................................................................................................................
18
§ 13.8 - Lease fees........................................................................................................................................................................................
18
§ 13.9 - Other fees........................................................................................................................................................................................
18
§ 13.10 - Board
powers................................................................................................................................................................................
18
§ 13.11 -
Collection procedures.................................................................................................................................................................
18
§ 13.12 - Remedies.......................................................................................................................................................................................
18
Article 14 - Fiscal
Management............................................................................................
19
§ 14.1 - Fiscal
year.......................................................................................................................................................................................
19
§ 14.2 - Accounting......................................................................................................................................................................................
19
§ 14.3 - Budgets............................................................................................................................................................................................
19
§ 14.4 - Unbudgeted
expenses.....................................................................................................................................................................
19
§ 14.5 - Fiscal
powers and limitations of General Manager.................................................................................................................
19
§ 14.6 - Fee
waivers, reductions, or refunds............................................................................................................................................
19
§ 14.7 - Emergency
expenditures...............................................................................................................................................................
19
§ 14.8 - Financial
reports............................................................................................................................................................................
19
Article 15 - Legal
Compliance with the VA POA Act.................................................
20
§ 15.1 - Access to
association records......................................................................................................................................................
20
§ 15.2 - Disclosure.......................................................................................................................................................................................
20
§ 15.3 - Adoption
and enforcement of Regulations.................................................................................................................................
20
Article 16 -
Amendments...........................................................................................................
20
Article 17 -
Parliamentary Authority.............................................................................
21
Article 18 -
Corporate Seal...................................................................................................
21
The name of this Virginia Non-Stock Corporation, formed pursuant to Title 13.1 Chapter 10, of the Code of Virginia, 1950, as amended, is: LAKE LAND’OR PROPERTY OWNERS ASSOCIATION, INC., hereinafter referred to as “Association”. The principal office of the Association is located at 319 Land’Or Drive, Ruther Glen, Virginia 22546.
Ref: NSC 13.1.819, 829, 833
That certain common and private real property located in Madison District, Caroline County, Virginia commonly known and designated as Lake Land’Or Resort Development. The designation Lot shall refer to the numbered plots or parcels of real estate within the Properties as shown and described on Plats of Survey recorded in the clerk’s Office of the Circuit Court of Caroline County, Virginia, with the exception of the designated Common areas.
The Board shall appoint a registered agent who shall be an individual who is a resident of the Commonwealth of Virginia and who is an officer or Director of the Association or a member of the Virginia State Bar.
Ref: NSC 13.1.833
The Code of Virginia, 1950 Title 13.1, Chapter 10, “Virginia Non-Stock Corporation Act” as amended and the Code of Virginia, 1950, Title 55, Chapter 26, “Virginia Property Owner’s Act”, as amended, serve as legal statutes governing the Association and these Bylaws. In addition, the Restrictions and Articles of Incorporation serve as the basis for certain provisions of these Bylaws. In the event there arises any conflict between these Bylaws and any of the enabling statutes, the provisions of the enabling statutes and thereafter the Restrictions and Articles of Incorporation shall apply and take precedence over the provisions of the Bylaws.
The Association shall have one class of membership as described in the Articles of Incorporation, the terms of which pertaining to membership are specifically incorporated herein by reference. Ownership of the requisite property interest shall be the sole qualification for membership. Upon application and evidence of a recorded deed being presented to the Board of Directors by an applicant of ownership of a Lot(s) embraced within the Properties, the applicant shall be admitted to membership.
Ref: NSC 13.1.837
Every person or entity who is a record owner of a fee or undivided fee interest of any Lot included with the Properties shall be a Member of the Association.
No purchaser of a lot and no applicant for Membership shall be rejected for member status on the basis of sex, age, race, color, religion, national origin, or handicap.
The rights and privileges of a member of the Association, including the use of the Association’s common areas and amenities, voting on Association matters and holding office as a Director, can be exercised only by, for, or on the behalf of a person whose membership is “in good standing” and as defined by these Bylaws. Nothing contained herein shall be construed as denying a lot owner direct access to such owner’s lot over any road.
A. “Member in good standing” shall mean those persons, partnerships or corporations who:
1. Own a lot or lots within the Properties, and
2. Have paid and continue to pay the annual dues of the Association, the annual operating and capital assessments and any special assessments or other charges, either imposed or levied from time to time by the Board.
B. A property owner shall cease to be a member in good standing for the following reasons:
1. Failure to pay when due the applicable charges as outlined in Article 13, or
2. Failure to abide by these Bylaws, the Articles of Incorporation, the Restrictions and Covenants, or the General or Building Rules and Regulations of the Association as determined by the Compliance and Hearing Committee and decided by the Board.
C. The Association shall give written notice of suspension of membership. The notice shall state the reason for such action and inform the member that use and enjoyment of the common areas and amenities, as well as the privilege to vote and hold office, are suspended until such time as the member is reinstated.
D. If the record owner of a lot or lots is not a natural person (for example, a corporation, partnership, or a multi-member group or organization) such “person” shall not be permitted to designate more than one natural person to use the Association’s amenities, except as otherwise expressly permitted by these Bylaws.
A member’s immediate family shall be entitled to enjoy the same common area and amenities privileges as a member except for the privilege to vote which is established as one vote per membership
The immediate family is defined as:
A. One or more persons related by blood, adoption, or marriage but not more than two unrelated adults (and their children under 18 years of age) cohabiting as a single housekeeping unit, and
B. The adult children or parents of a member who physically reside full-time in the household.
The Board shall issue to each member in good standing a membership card. The Board may from time to time prescribe the form and contents of such cards.
A. It shall be the responsibility of each member to notify and provide written proof to the Association of all other persons who physically reside in their primary residence and are entitled to be issued a Membership or Identification Card.
B. When a lot is owned by two or more persons, not a partnership or corporation, a membership card will be issued to each owner/member provided that each owner/member shall have paid all annual charges, assessments, and fees.
C. When one or more lots are owned by a partnership, corporation, or any other type of multi-member organization or group that has designated a single person for membership, only one (1) membership card shall be issued to the individual designated by the said partnership, corporation, organization, or group as the card holder. The card holder shall exercise exclusively all privileges of membership available to individual owners of lots within the Lake Land'Or Resort Development. The name of the card holder shall be submitted in writing to the Association and subject to change only with 10 calendar days advance written notice.
Membership in the Association is nontransferable.
Membership shall terminate upon the sale of the lot or lots for which a membership has been issued, or by revocation or suspension by the Board as provided by these Bylaws.
The annual meeting of the Members shall be held during the month of April each year on the third (3rd) Saturday at 7 P.M. in the Heritage Clubhouse, or other suitable meeting place as deemed necessary and with proper notification of the members. Principal purposes of the annual meeting are:
A. To present and discuss the Association’s annual report,
B. To elect Directors, and
C. To conduct other business as may be necessary.
Ref: NSC 13.1.838
At each annual meeting, the Board shall present a written annual report to the members present. This written report shall state the major events and/or issues affecting the Association, major accomplishments during the past fiscal year, and major goals and plans pertinent to the standing Board. This annual report shall also include a written report of the financial condition of the Association as shown by:
A. Balance sheet,
B. Operating statement, and
C. Report of major repair and replacement funds.
Financial statements shall be prepared in accordance with generally accepted accounting principles.
A special meeting of members may be called at any time by the president, by the Board, or by a group of members having ten percent (10%) of the membership eligible to vote present, in person or by proxy to constitute a quorum. Only business within the stated purpose or purposes described i